CTDA Participants' Meeting 2017

CTDA is once again organizing the annual Participants' meeting. This meeting is an opportunity to network, learn, and meet other CTDA participants. The meeting will be followed by the Advisory Committee meeting which all are invited to join. There's still time to register. This event is free. Lunch is on your own. Below, you will find information about when, where, lightning talks, breakout sessions, and the tentative agenda.

The CTDA Participants' Meeting follows the THATCamp and Code4Lib codes of conduct. 1) Anti-harassment policy: This meeting seeks to provide a welcoming, fun, safe meeting space and community. Harassment of any form including discriminatory language and images is not tolerated.Harassment is understood as behavior that threatens another person or group or produces an unsafe or uninclusive environment. It includes offensive verbal comments or non-verbal expressions related to gender, gender identity, sexual orientation, disability, physical appearance, race, age, religious belief, sexual or discriminatory images, deliberate intimidation, stalking, sustained disruption, and inappropirate physical contact. CTDA staff have the power and duty to investigate reported incidents and remove confirmed harassers from the participants' meeting. 2) Conflict resolution: a) Initial incident: If you are being harassed, notice that someone else is being harassed, or have any other concerns, please first consider informing the offender that the speech or behavior is problematic and that you would like them to stop. Oftentimes, the offending behavior is unintentional and the accidental offender and offended will resolve the incident by ceasing the behavior and/or apologizing. If you believe that bringing up the incident with the offender will have negative professional consequences for you or will only lead to futher offenses, please inform a CTDA staff person about the incident; b) escalation: If the offender insists that he/she did not offent or if the offender continues the harassment after being asked to stop, then you will need a third party to step in. Find a CTDA staff person and let them know about the incident; c) Investigation: The CTDA staff person will investigate throroughly any reported incidents of harassment, seeking private accounts of the incident from all concerned parties; d) Sanctions: participants asked to stop harassing behavior are expected to comply immediately. If a participant engages in harassing behavior, CTDA staff may take action they deem appropriate, including warning the offender or expulsion from the meeting. CTDA staff will help participants contact security of local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We expect participants to follow thse rules at the participants' meeting, community gatherings, and online communication channels. We value your participant in the CTDA community and your efforts to keep CTDA a safe and friendly space for everyone!


  • June 16, 2016
  • Registration opens at 8:30 am


  • Connecticut Historical Society
  • One Elizabeth Street, Hartford, CT, 06107
  • Directions

Lightning Talks

  • Thomas Borysiewicz, "Creating Multipage PDFs": I found a method for converting multi-image or singular image files into multipage .pdf files utilizing all free and open-source software. I can go over the process and handout pamphlets describing the various resources.
  • Jessica Woolford, "Converting Scanned Transcripts to TEI": I will describe the procedure for converting a scanned transcript to TEI using a free online OCR tool and OxGarage.
  • Jane Cullinane, "Instruction Sheets for CTDA Tasks": Screen shots help new staff learn how to add a book to CTDA. I have slide shows for other tasks such as ingesting a PDF or regenerating derivatives.
  • Brian Jones, "The CT State Museum of Natural Hsitory Collections CTDA Pilot Project": The CTSM NH has hundreds of throusands of archaeological and ethnolographic objects in its collections. The CTDA platform provides an opportunity to share these collections with a much broader audience that has been possible until now. This spring, a pilot project was developed with the goal of publishing 10 objects from 10 collections to the CTDA. With the help of an intern, hundreds of photos were taken of three-dimensional objects in the collections. It is hoped that this pilot project will lead to future funding opportunities for further digitization efforts.
  • Betsy Pittman, "Presentation options and selection of the "best" content model to achieve what you want": Questions to ask and decisions to make when deciding on a content model and how desired presentation factors in the decision.
  • Jessica Woolford, "Converting JPEG and PDF Files to TIF with ImageMagick": I will describe the procedures for converting single JPEG and multi-page PDF files to single TIF files using ImageMagick.

Breakout Sessions

Jane Cullinane and Glenn Sherman: "Convert an Excel Spreadsheet to MODS xml"

  • Demonstration of a way to convert an Excel spreadsheet into well-formed MODS xml. Enter your data in the columns, change a few administrative settings and a macro produces on xml file for each row.

Susan Luchars: "Workflows aimed towards creating a fantastic CTDA digital collection"

  • What workflows help with tracking the ingest of master files and master MODS xml records into CTDA? Where do the workflows begin and where do they end? What collection management software programs are being used?

Betsy Pittman: "Working with newspapers: preparing and ingesting"

  • Examples of how to streamline (to the extent possible) the newspaper workflow.


Tentative Agenda

8:30 - 9:00 am Registration - Coffee and Snacks
9:00 - 9:15 am Introduction
9:15 - 10:00 am Lightning Talks
10:00 - 10:15 am Break + Voting for breakout sessions
10:15 - 12:00 pm  Breakout Sessions
12:00 - 1:30 pm Lunch
1:30 - 1:45 pm Breakout Sessions Report back to whole group
1:45 - 2:15 pm Discussions and wrap-up
2:15 - 2:30 pm Break
2:30 - 4:00 pm Advisory Committee