OVERSIGHT COMMITTEE Meeting Minutes April 12, 2018 Time: Called to order at 8:10 a.m. Location: Walker, AG070 Present: Marc Hansen, Cato Laurencin, John Birk, Bruce Mayer, Jeanine Suchecki (8:30) Absent: Tom Babor, Doug Oliver, Juan Salazar, Susan Tannenbaum Meeting Minutes 1. Approval of Minutes a. b. 2. 2/8/18 Motion made, and seconded, to approve the minutes as written 5-0-0 3/22/18 Not ready for approval. Deferred to next meeting Informational Items a. Discussion regarding Institute for Regenerative Engineering review Dr. Laurencin is ok with proceeding with the IRE as planned, but the center would rather delay to early 2019. Dr. Hansen has spoken with the Dean, Dr. Archambault and Dr. Nissen. They have reiterated that the review take place in 2018. Dr. Laurencin states he was asked to move the CICATS December review up by 7 months to May and they did. His thought in agreeing to that change was that he would be able to move the IRE October review in return. He would like to move the IRE review to February 2019. The group discussed, and because the Dean does not support the reschedule, Dr. Laurencin will drop his request and continue as planned. Dr. Hansen will do his best to schedule this as late as possible. There may be a possibility to have the package submitted by December 31, 2018 and have the actual review in January or February may be a compromise, but Dr. Hansen will need to speak to the Dean about that in order for that to be possible. The Dean will have the final determination. CICATS is on track for their review at the end of May. b. Discussion regarding Enhancing SOM Clinical Faculty Participation in UME Curriculum Not discussed c. Outcome of Faculty elections Regarding elections for Oversight Committee, Doug Oliver was re-elected for another term and Les Bernstein was appointed to replace Dr. Hansen. All other elections are still ongoing. 3. New Business a. Open items There was general discussion of faculty, merit reviews and superior merit. There was discussion regarding the criteria for marginal, acceptable, and superior merit. The number of faculty receiving superior merit has been trending slightly higher each year for the past several years. There is more awareness among faculty regarding the criteria to achieve superior merit and this may provide context for the increase in faculty who OVERSIGHT COMMITTEE Meeting Minutes April 12, 2018 receive superior merit. The committee discussed the research and education criteria and process for achieving superior ratings. 4. Standing Monthly Reports a. Clinical Council – Dr. Suchecki The council has been discussing physician positions and the budget. We are still operating at a loss, but are favorable in that we will lose less than was budgeted. There has been an increase in patient volume. They th are continuing to look into a practice network. EPIC will go-live April 28 . There are plans to eventually scan paper records into EPIC and about a year of data will migrate from NextGen records to EPIC. Patient appointments are now being made in EPIC and with the exception of a few glitches it is working well. b. Dean’s Council – Dr. Hansen The council discussed the LCME visit. They also discussed the faculty elections for the councils c. Education Council – Dr. Oliver Not present at meeting, No report given d. Public Issues Council – Dr. Hansen The council has been very active. They are finishing their white paper on the opioid crisis. They also are looking to revamp charity care at the hospital and have plans to look further into gun violence. e. Research Council – Dr. Mayer The council did not meet Motion made to adjourn the meeting Approved: unanimous Meeting was adjourned 9:00 a.m. Next Regularly Scheduled Meeting Thursday, April 26, 2018 8:00 a.m. Walker, AG070 School of Medicine Page | 2