Rationale for Modification to the Bylaws One of the duties of the Oversight Committee as outlined in the UConn School of Medicine Bylaws is to identify bylaws that may need to be reviewed and/or amended. The committee will be responsible for ad hoc as well as periodic reviews of the Bylaws, at intervals no greater than seven years, and for implementing the amendment process described in Section IX. As a result of such a periodic review of the bylaws, the Oversight Committee has identified several passages that, in its opinion, require amending. This proposed amended language largely represent changes to reflect current reality, such as changes in affiliated institutional names, changes in governing practices and typographical or other minor corrections. The Oversight Committee has recommended that all of these housekeeping amendments be made in a single Omnibus amendment rather than in separate amendment form. The explanation for each of the corrections is given with the proposed change. Proposed Changes to the University of Connecticut School of Medicine Bylaws – Omnibus corrections Current Language – page 2 Proposed Language (changes in red) Part II. Faculty Footnote 2 2 2 Affiliation agreements with, but not limited to, Connecticut Children’s Medical Center, Affiliation agreements with healthcare organizations (both medical and research New Britain General Hospital, Saint Francis Hospital and Medical Center, and Hartford facilities) such as Connecticut Children’s Medical Center, including their employed Hospital will designate which key SOM faculty, working 80% time and effort or greater, faculty ambulatory practices and research facilities will designate which key SOM are “Faculty Members in Professional Categories” eligible to run for Council seats faculty, working 80% time and effort or greater, are “Faculty Members in Professional designated for clinical faculty (excluding the Clinical Council and the Oversight Categories” eligible to run for Council seats designated for clinical faculty (excluding the Committee). Clinical Council and the Oversight Committee). Explanation: The proposed language is recommended to remove the specific examples of affiliated institutions, since some of those institutions’ names have changed. Because of the unique relationship with CCMC, it will be specifically retained. The language is also expanded to include affiliations with research institutions such as Jackson Laboratories. Current Language – page 3 Proposed Language (changes in red) Part II. Faculty Section A. Faculty Members in Professional Categories SOM faculty members paid by the University are also assigned to either a tenure track SOM faculty members paid by the University are also assigned to either a tenure track position or an in-residence position. The modifying term “in-residence” is used for nonposition or an in-residence position. The modifying term “in-residence” is used for nontenure track appointments. The designation “in-residence” is for administrative tenure track appointments. The designation “in-residence” is for administrative purposes only and not for use in correspondence or published faculty lists. In-residence purposes only and not for use in correspondence or published faculty lists. In-residence faculty appointments are generally for one year. Terms of other duration may be faculty appointments are generally for one year. Terms of other duration may be granted at the request of the department chair and with the approval of the dean. granted at the request of the department chair and with the approval of the dean. Explanation: Terms of appointment for in-residence faculty are now specified in the UCHC-AAUP contract. To avoid confusion, it is recommended that these two sentences be deleted. Current Language – page 4 Part III. Administration Section C. Standing Administrative Committees Subsection 1. Admissions Committee Item c. Membership One (1) representative from the Office of HCOP Current Language – page 6 Part III. Administration Section C. Standing Administrative Committees Subsection 4. Academic Advancement Committee Item c. Membership. One (1) Chief Academic Officer, Office of HCOP (ex-officio, non-voting) Proposed Language (changes in red) One (1) representative from the Office of Health Career Opportunity Programs One (1) Chief Academic Officer, Office of Health Career Opportunity Programs (exofficio, non-voting) Explanation: These are the only instances of an abbreviation in the committee membership descriptions – it is proposed to expand the abbreviation to reduce confusion. Current Language – page 10 Part VI. Planning and Policy Development Section A. Education Committee Subsection 3. Membership and reference to Footnote 10 One (1) Chief Academic Officer for Education (ex officio) One (1) Chief Academic Officer of the Graduate School, Farmington campus (ex officio) 10 One (1) faculty member from each standing EC policy subcommittee Five (5) elected basic science faculty members Five (5) elected clinical faculty members Proposed Language (changes in red) 10 10 Current Language – page 11 Part VI. Planning and Policy Development Section B. Research Council Subsection 3. Membership and reference to Footnote 12 One (1) Chief Academic Officer for Research (ex-officio) One (1) basic science department chair Two (2) basic science faculty members 11 Two (2) center directors One (1) clinical department chair or delegate elected by the chairs One (1) clinical faculty member 12 One (1) multidisciplinary clinical research center representative Proposed Language (changes in red) 12 12 One (1) Chief Academic Officer for Education (ex officio) One (1) Chief Academic Officer of the Graduate School, Farmington campus (ex officio) 10 One (1) faculty member from each standing EC policy subcommittee Five (5) elected basic science faculty members Five (5) elected clinical faculty members In 2004 these committees are CUME, GPC, GMEC, CCME In 2004 these committees are CUME, GPC, GMEC, CCME Explanation: These education committees no longer have the same names. Since it is unnecessary to specify exact committee acronyms, it is recommended that the footnote be eliminated and all subsequent footnotes be renumbered to avoid confusion. This position refers to what, in 2004, is the GCRC. One (1) Chief Academic Officer for Research (ex-officio) One (1) basic science department chair Two (2) basic science faculty members 11 Two (2) center directors One (1) clinical department chair or delegate elected by the chairs One (1) clinical faculty member 12 One (1) multidisciplinary clinical research center representative This position refers to what, in 2017, is the Lowell P. Weicker, Jr. Clinical Research Center. Explanation: The GCRC no longer exists under that acronym. It is now the Lowell P. Weicker, Jr. Clinical Research Center. To avoid confusion, it is recommended that the footnote be changed to reflect the current name of the Center. Current Language – page 13 Proposed Language (changes in red) Part VI. Planning and Policy Development Section D. Public Issues Council Subsection 3. Membership One (1) Chief Academic Officer for Primary Care (ex-officio) One (1) Chief Academic Officer for Primary Care (ex-officio) One (1) clinical department chair One (1) clinical department chair Four (4) clinical faculty members Four (4) clinical faculty members 14 14 One (1) center representative One (1) Center Director Two (2) basic science faculty members Two (2) basic science faculty members Two (2) faculty members from public health programs Two (2) faculty members from public health programs One (1) representative from affiliated hospitals (rotating) One (1) representative from affiliated hospitals (rotating) One (1) representative from the community and not from an affiliated hospital One (1) representative from the community and not from an affiliated hospital One (1) appointed by the Commissioner for Public Health One (1) appointed by the Commissioner for Public Health Explanation: Footnote 14 states that “Only directors of approved Type II centers are eligible”. To avoid confusion, it is recommended that the language in the text be changed to match all previous councils’ membership requirements. Current Language – page 38 – 39 Appendix B. Part II. Operating Guidelines for the SAPC Section D. Reconsideration of Negative Actions Taken by the SAPC Subsections 1 and 2. Subsection 1b(3) The Chair(s) of the SAPC or designate will present the evidence for the negative action by the SAPC. Proposed Language (changes in red) Subsection 1b(3) The Chair(s) of the SAPC or designee will present the evidence for the negative action by the SAPC. Subsection 2b(2) The earlier negative recommendation by the SAPC will be reported to Subsection 2b(2) The earlier negative recommendation by the SAPC will be reported to the Dean’s Council by the Chair(s) of the SAPC. the Dean’s Council by the Chair(s) of the SAPC or designee. Explanation: This appears to be an inadvertent mistake creating a discrepancy over who can present evidence to the Dean’s Council. It is proposed that the language be modified to make consistent who can present the evidence to the Dean’s Council. February 2, 2017 Marc Hansen, Ph.D. Chair, Oversight Committee UConn School of Medicine Dear Dr. Hansen, I fully support the changes included in the Omnibus Corrections to the School of Medicine (SOM) Bylaws, as proposed by the Oversight Committee. The Omnibus Corrections proposal includes various changes that I agree will align with current and prospective terminology/practice and language in the School of Medicine Bylaws. I endorse this change in its entirety, as presented. Sincerely, ___________________________________________ Bruce T. Liang, M.D. Dean, School of Medicine Director of Pat and Jim Calhoun Cardiology Center Ray Neag Distinguished Professor of Cardiovascular Biology and Medicine DEAN’S COUNCIL Position Paper February 6, 2017 Proposed Omnibus Corrections to the School of Medicine Bylaws Dean’s Council Position Statement At its meeting on February 6, 2017, the Dean’s Council voted to unanimously (8:0) support the proposed omnibus corrections to the School of Medicine (SOM) Bylaws. David McFadden, M.D., Chair MEMORANDUM TO: FROM: SUBJECT: DATE: CC: Academic Educational Affairs AM-045, MC: 1831 (p) 860.679.2385 (f) 860.679.1053 MEMBERS OF THE OVERSIGHT COMMITTEE EDUCATION COUNCIL OMNIBUS CORRECTIONS FEBRUARY 16, 2017 DR. MARC HANSEN Background At the Education Council meeting of January 10, 2017, the proposed Omnibus amendments to the bylaws were reviewed. During the February 16, 2017 meeting, the members of the Education Council voted to approve and submit the following position statement (12-0-0). Position Statement The Education Council is in favor of the proposed omnibus bylaws amendments and are supportive of implementation of these additional revisions including removing the term: “subsidiary ambulatory sites.” Position Papers To: UConn Health Dr. Marc Hansen, Chair of Oversight Committee From: Research Council Date: 3/21/17 Re: Position Paper (Proposed Omnibus Amendment) The Research Council voted on the new bylaws omnibus amendment, which consisted of a number of minor corrections to the bylaws to correct typos, outdated or inaccurate information. This amendment resulted from the bylaws requirement that Oversight review the bylaws periodically. The council voted to approve the proposed omnibus amendment. However the council suggested that the inaccurate information be replaced with up-to-date accurate information regarding the process of “terms of other duration”. Favor to Approve: 8 Opposed: 0 Motion Passed: 8:0